6.1 The University will provide to the Union a roster of all bargaining unit members by college for the fall, winter, spring and summer quarters within 15 business days from the beginning of each quarter.
6.2 The Union may use University facilities on a space available basis for the purpose of holding local Union meetings and conducting local Union business, subject to University policies and procedures and payment of charges for use of the facilities, if any.
6.3 The Union may lease office space on campus, including charges for a telephone/fax line and use, for the duration of this agreement, to conduct local Union business. The University will determine the reasonable amount the Union will pay for the space. The request shall be pursuant to the University’s facilities use policies and procedures.
6.4 Local Union officers may make de minimis use of University campus mail, fax machines, and the internet for the purpose of administering this Agreement. The Union may use copiers to copy materials needed for the administration of this Agreement provided that the Union complies with the payment policies that apply to other outside groups.
6.5 The Union may purchase up to a 50% reduction in appointment for the Local Union President. Such purchase shall include an amount to continue benefits for the Local Union President. The University will determine the reasonable amount to charge the Union for this reduction in appointment and will bill the Union. The Union shall reimburse the University within 15 days of receipt of the bill.
6.6 In the interest of promoting sustainable practices, the University will post a copy of this Agreement on the Human Resources website. The University will provide copies of the contract to individuals charged with administering the contract.
6.7 With prior approval from the Provost, Union officers may be allowed time off to attend Union sponsored meetings, provided the time off does not interfere with University operating needs and does not unduly disrupt the officers’ assigned duties. Expenses incurred will not be reimbursable by the University.
6.8 The Union shall be furnished a copy of the agenda and other public information assembled for the regular and special meetings of the Board of Trustees. These materials shall be provided at the same time they are provided to the public. The Board of Trustees Rules of Operation apply to participation in Board meetings.
6.9 The University will provide space on existing bulletin boards in each major academic building for the posting of official notices of the Union regarding Union meetings or elections. Material posted on the bulletin board will be appropriate to the workplace, politically non-partisan, in compliance with the State’s ethics laws, and be signed and dated by a duly authorized representative of the Union. The University may remove any posting after 45 days.
6.10 Payroll Deduction
6.10.1 The Union shall have the right to have deducted from the salary of its members an amount equal to the fees and dues required for Union membership. Dues deductions shall begin upon written authorization by the faculty member. At the beginning of the Fall Quarter, but not later than September 15th, the Union shall provide written notice to the payroll office of the Union’s dues for each level of membership for that academic year. Dues deductions shall be made in equal installments throughout the academic year, with deductions beginning with the first payroll immediately following timely submission of the deduction authorization.
6.10.2 Once a faculty member on a non-tenure-track contract has had deductions taken, any deductions in subsequent quarters shall automatically begin with the first pay period.
6.10.3 Deductions shall remain in effect until such time as the individual faculty member is no longer an employee of the University, or until revoked by written authorization by the individual faculty member.
6.10.4 Dues deducted shall be remitted to the designated Union representative not later than ten (10) working days of the issuance of the payroll checks, along with a complete list of enrolled members and the amount deducted.
6.10.5 The Union will indemnify and hold the University harmless against any liability which may arise by reason of any action taken by the University to comply with the provisions of this article, including reimbursement for any legal fees or expenses incurred in connection with such action.
6.11 Union service will be evaluated in accordance with departmental standards for evaluation under Section 7.5.